5.1 POSTING OF PRINTED MATERIAL
This policy provides standards for the posting of flyers, handouts, brochures, and banners in the Student Centers. As authorized by University Policy 601.6, no information, advertisement, document, or notice of any kind may be attached to any wall, door, window, railing, or other interior and/or exterior building surface, landscape, or hardscape outside the approved posting areas specified in this policy.
5.1.1 The Student Centers provides various locations for the posting of printed material in and around the facilities for student organizations and affiliated groups. Materials may be posted in these locations only. Content or event promotion must be of student interest or student-oriented in nature, and must be open to all students and/or a broad segment of the campus community. Materials are subject to university policy: Use of University Space, section IX (https://legal.charlotte.edu/policies/up-601-6/) as well as CRES and building policies.
5.1.2 Content inconsistent with the mission of the Student Centers and/or the University will not be allowed and is subject to immediate review by the Director and/or Student Centers staff and subsequent removal if necessary by Student Centers staff personnel.
5.1.3. Damage to walls or other surfaces resulting from violation of this policy will require that the organization and/or individual responsible pay the costs of repair. Parties responsible for posting materials in unauthorized spaces will receive a written notice on their first offense. Subsequent offenses could result in the loss of posting privileges.
5.2. Bulletin Boards
5.2.1 General Use Bulletin Boards: The Cone University Center provides various bulletin boards for ‘General Purpose’ postings, as defined in university policy 601.6. Locations for the ‘General Purpose’ bulletin boards are: North 3 Lobby, Mainstreet Market –Left side of the Chartwells Office Suite 243, and Mainstreet Market - Across from Office Suite 244. All materials must be date stamped at the 369 Information Desk. Materials without the Cone University Center stamp will be removed. Materials may only be posted for fourteen days, or to the date of the event, whichever comes first. All material must include date, time of event, if applicable, and contact information. Undated material will be removed. Materials must be posted with thumbtacks or pushpins. No staples or tape allowed. Materials may only be posted if space is available which will be determined on a first-come, first-served basis. Overlapping information is not permitted.
5.2.2 Managed Bulletin Boards in Cone Center: The Cone University Center manages various bulletin boards dedicated to content specific to the university, events, or a department or unit located in the Student Centers. Locations for the managed bulletin boards are: After Hours – Display case at entrance doors from Mainstreet Market, After Hours – Left side of suite 268, Mainstreet Market – Right side of Chartwells Office Suite 243 and North end of General Purpose Board across from Office Suite 244. All materials must be date stamped at the 369 Information Desk. Materials without the Cone University Center stamp will be removed. Materials may only be posted for fourteen days, or to the date of the event, whichever comes first. All material must include date, time of event, if applicable, and contact information. Undated material will be removed. Installation and removal of materials will be performed by Student Centers personnel only.
5.2.3 Managed Information Kiosks in Popp Martin Student Union:
The Information Center accepts flyers, handouts, brochures and similarly approved publicity materials for display at the Information Center welcome counter. The Information Center provides display stands (E-clips) upon request on a first-come, first-served basis for day-of-event informational or directional signage. Information Kiosks are located on the first and second floors. Posters and flyers must be submitted to the Information Center for posting. Installation and removal of materials will be performed by Student Union personnel only. Materials may be submitted one month prior or up to the event date.
5.3. Indoor Banners
5.3.1 Cone University Center Indoor Banners
Limited space for banners in the Cone Center are available by reservation through CRES. Banner space must be reserved at least 48 hours in advance of installation through the (CRES) Reservations Office. Space may be reserved for a maximum of ten days, and must be removed within 24 hours after the event. Banners can be constructed of paper, cloth, or other lightweight pliable material. Wooden, cardboard or other similar type materials may not be used for safety reasons. All banners must be ready to hang and include grommets when appropriate. Installation and removal of banners is to be performed by Cone Center personnel only. If requested at time of installation, banners will be available for pick-up in Cone 369 for one week after removal. At the expiration of this time period, any unclaimed banners will be discarded. Locations for indoor banners include: In front of Chartwells Office Suite 243 and by the wall in Mainstreet Market across from the TV/Posting Kiosk.
5.3.2 Popp Martin Student Union Indoor Banners
Limited space for banners in the Student Union Rotunda is available by reservation through CRES.
Reservations must be made at least 14 days in advance of installation. The duration of a reservation is one week; a week begins Monday and ends Sunday. Limit two consecutive weeklong reservations per event.
Banners must be received in the Student Union CRES Office no later than 12 PM on the Friday prior to the reserved week.
Banners must be constructed of paper or vinyl. Wood, cardboard, fabric, glitter or other similar type materials are not permitted due to fire and safety hazards.
Two banner sizes (horizontal in orientation) are accepted: 3(h)x5(w) and 3(h)x10(w). Any exceptions to these sizes will be based on space availability.
Installation and removal is performed by Student Union personnel only. Banners will be available for pickup in the Student Union CRES Office for one week after removal. At the expiration of this time period, any unclaimed banners will be discarded.
5.4. Outdoor Banners and Signage
5.4.1. Cone University Center outdoor banners and signage
Only banners promoting significant campus-wide events and/or annual Student Affairs Programs (e.g.: I-Fest, Homecoming, etc.) will be considered for posting. The use of the Cone Center Outdoor Banner location is limited to Student Affairs Offices and Programs or major university events. Banner space must be reserved at least 48 hours in advance of installation through the Reservations Office. Space may be reserved for a maximum of ten days, and must be removed within 24 hours after the event. Two banner sizes (horizontal in orientation) are accepted: 3’(h) x 5’(w) and 3’(h) x 10’(w). Any exceptions to these sizes will be based on space availability. Banners will only be hung horizontally on the railing; no vertical placement will be allowed.Banners must be constructed of fire-protected fabric colored vinyl with reinforced top and bottom edging. Installation and removal of banners is to be performed by Cone Center personnel only. If requested at time of installation, banners will be available for pick-up in Cone 369 for one week after removal. At the expiration of this time period, any unclaimed banners will be discarded.Locations for outdoor banners are: Cone West After Hours Railing (2 locations available) and Cone Plaza Ramp Railing (1 location available).
5.4.2 Popp Martin Student Union outdoor banners and signage
The designated location for Student Union outdoor banners are the two columns at the south (front) main entrance to the Student Union. Banners will only be hung vertically on the columns; no horizontal placement between the columns will be allowed. Outdoor banners may only be secured to the building using the mounting hardware installed on the building.
Banners must be constructed of fire protected fabric colored vinyl with reinforced top and bottom edging. One banner size (vertical in orientation) is accepted: 22-24(h)x5(w). The use of the Student Union Outdoor Banner location is limited to Student Union Offices and Programs. Only banners promoting significant campus-wide events and/or annual Student Union Programs (e.g.: Welcome Week, Homecoming, Haunted Union, etc) will be considered for posting. Installation and removal is performed by Student Union personnel only.
5.4.3 For installation of all other outdoor banners on campus grounds, contact CRES for assistance to coordinate with UNC Charlotte Facilities Management.
5.5 Table Tents
5.5.1 Cone University Center Table Tents: Table tents or similar type table handbills are not permitted in the lounges or interior or exterior seating areas of the Cone Center. Such materials will be removed or discarded by Cone Center personnel. Refer to Dining Services for table tent opportunities in AfterHours.
5.5.2 Popp Martin Student Union Table Tents: Table tents or similar type table handbills are not permitted in the Rotunda, Norm’s or interior or exterior seating areas of the Student Union. Such materials will be removed or discarded by Student Union personnel.
5.6. Exterior Ground Signage
For the purpose of this policy, exterior signage is defined as A-frames and yard signs. A-frames are permitted on the front (south) and back (north) patios, and designated walkway areas where they do not impede pedestrian or vehicular traffic, in accordance with UNC Charlotte Facilities Management policies.
Yard signs are permitted in the front (south) Popp Martin Student Union grounds designated by building staff. Groups should check at the Student Union Information Center for approved locations. Exterior ground signage is permitted for campus student organizations, departments or affiliated groups with activities or events hosted on campus. Reserving organizations or individuals are responsible for supplying their own exterior signage that meets UNC Charlotte Facilities Management specifications; see CRES for details. Reservations are available on a first-come, first-served basis; however, advance reservations are encouraged. It is required that groups provide contact information at the Information Center. Student Union building staff may remove or relocate exterior signage if it impedes building ingress, egress or building operations. Exterior signage is allowed 14 days prior to the event and must be removed by midnight following the next business day after the event. Any unclaimed materials are subject to removal and will be treated as Lost and Found.
5.7. Posting of Digital Signage
5.7.1 Student Centers digital signage is primarily intended to inform visitors of events and activities held in the Student Union and Cone University Center or promote events sponsored by the Student Centers and/or Student Affairs. It also offers the opportunity for UNC Charlotte officially recognized student organizations and campus departments to broadcast events or announcements in the Student Union and Cone University Center. Events or announcements must be of student interest or student-oriented in nature, and must be open to the public or a broad segment of the campus community.
5.7.2 Broadcast-ready slides should be submitted via email to the Student Affairs Marketing Team at sa-marketing@charlotte.edu at least one week prior to broadcast date. Inquiring organizations are responsible for design, production, and timely submission for slides. Content will be broadcast for 14 days prior to or up to the event date. Organizations and departments can submit up to three (3) total slides for concurrent rotation. Events that occur off-campus will not be permitted on the screens.
5.7.3 Before submitting your slides, please adapt your advertisement to the format of our screens. Your broadcast-ready slide must meet the following specs: Acceptable file formats: JPEG or PowerPoint; JPEG size: 1360 x 765 pixels, horizontal orientation (*equivalent to 16.667" x 12.5", or the On-Screen 16:9 option in PowerPoint); Resolution: 72dpi.
5.8. POSTING OF ELEVATOR GRAPHICS
5.8.1. Request for use of elevator graphics within the Popp Martin Student Union must be approved by the Director or their designee. Requests should be submitted using this form.
5.9. DONATION BINS
5.9.1. The Student Centers provides designated space for storing donation bins in the facilities. Affiliated groups and student organizations may reserve a location through the CRES office. (see Use of Space and Reservations Policy; Chapter 6)
5.9.2. No more than two donation bins will be stored concurrently unless approved by the Director.
5.9.3. It is the responsibility of the group to provide the bins and publicize the donation drive. Donation bins will be stored in either the Student Union or Cone University Center (depending on reserved location) for the duration of approved requests. Reservations for donation bins will last 14 days and groups must pick up their donation bin by close of business on the end date. If a donation bin is left past the end date, it is subject to removal and will be treated as Lost and Found or donation items will be reallocated.
5.9.4. Donation bins must be well maintained, presentable, and no larger than 12 cubic feet. If building staff finds the donation bins to be unkempt, the group will be notified to fix the issue or the bins will be removed and donation items reallocated.
Cone University Center Locations: Mainstreet Market by the stairs.
Student Union Locations: Main elevators, 1st floor, Department administrative office suite per their director’s approval. Examples: Leadership & Community Engagement and Student Government can store donation bins within their own administrative office suite.