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Chapter 7: STUDENT UNION RESERVATION PROCESS

7.1 

Reservation requests within the Student Centers will follow the reservation process outlined in University Policy 601.6 and CRES policies. Further sections of this policy clarify the specific parameters for reservation requests within the Student Centers facility.

7.2 Recurring Reservations

7.2.1 During the Advance Reservations process, only registered student organizations and/or Student Affairs departments are eligible to make recurring reservations for the following academic year. Eligible users may request only one (1) recurring reservation per week at a time. Additional requests will be considered on a space available basis at the conclusion of the Advance Reservations process.

7.2.2 All recurring reservations are limited to a two (2) hour time block. The only rooms available for recurring reservations in the Student Union are 200, 222, 261-269. These rooms can be scheduled up to thirty (30) minutes prior to the scheduled close of the building.

7.3 Special Event Reservation

Special Event Requests will be reviewed on a case-by-case basis in the following spaces in the Popp Martin Student Union: Rotunda, Art Gallery/Piano Lounge, Mezzanine, Norms, Esports & Gaming Arena, 2nd floor lounge space, 3rd floor lounge space, 3rd floor patio terrace and Ascent Statue patio (east patio). Special event requests will be reviewed on a case-by-case basis in the following spaces in Cone University Center: North 3 Piano Lounge, Breezeway between Lucas room and McKnight Hall, MainStreet Market and After Hours on North 2, or other lobby and common spaces. Removal of existing furniture, fixtures, and/or décor is at the discretion of the building staff. Requests for lounges and non-event spaces should be made twenty-one (21) days prior to the event. All requests will be reviewed within ten (10) business days of the request. 

  • Requests made under sixty (60) days that may impact building operations, including dining operations, could be scheduled in an alternate available reservable event space or denied.
  • Groups are encouraged to hold all event marketing until the event has been approved by both the Student Centers staff and the CRES office.